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Privacy & Cookies

Privacy & cookies policy

What we collect, why, and the choices you have.

Last updated: 29 August 2026

Welbeck Archers (“we”, “us”, “the club”) is committed to protecting your privacy. This policy explains what personal information we collect, why, how we look after it, and the rights you have.

In short: we collect as little as possible, we ask before we use non-essential cookies, and we never sell your data.

Who we are

Welbeck Archers is the “data controller” for the information described here.

What we collect, and why

  • Contact form or email — the name, email address and message you enter, so we can reply to your enquiry. Lawful basis: our legitimate interest in replying to you.
  • Newsletter sign-up — the email address you enter, so we can send you club news; unsubscribe any time. Lawful basis: consent.
  • Club admin accounts — for website volunteers, a name, email and encrypted password, used to manage the site’s content. Lawful basis: legitimate interest in running the club.
  • Website analytics — if you accept analytics cookies, anonymous aggregated usage data from Plausible to help us understand which pages are useful; this doesn’t identify you individually, and nothing loads until you accept. Lawful basis: consent.

The contact and newsletter forms aren’t currently accepting submissions while we finish setting up how they’re delivered. Once they are, submissions will go directly to the club by email or a private webhook — we don’t run a marketing database or sell or share your details with anyone else.

Cookies and local storage

This site does not use cookies for advertising or tracking, and does not sell data to third parties. The table below lists every cookie and piece of browser storage the site sets — what it’s for, what kind it is, how long it lasts, and whether it’s something we ask your permission for first.

NamePurposeTypeDurationEssential?
welbeck-consentRemembers your cookie choice, so we don't ask every visitLocal storage6 months, or until you change your choiceEssential
themeRemembers your light/dark preferenceLocal storageUntil you change itEssential
Plausible AnalyticsAnonymous, aggregate page-view analytics — no personal data, no cookies of its ownThird-partyN/A — cookieless, only loads after you acceptOptional (consent)
Scoring app: install promptRemembers you've dismissed the "add to home screen" prompt, on the Score pageLocal storageUntil you change itEssential
Scoring app: current archerRemembers who you picked on the Score page, so you're not re-prompted mid-sessionLocal storageUntil you change itEssential
Scoring app: offline scorecardsStores in-progress scores on your device so scoring works with no signal at the rangeIndexedDBUntil the scorecard is synced or you clear itEssential

Everything marked “Essential” above is strictly necessary to run the site as you’ve set it up (or, for the scoring app, to run the tool you’ve chosen to use) and never leaves your device. The one exception is for logged-in club admins: signing in to the admin area sets a secure, essential session cookie so you stay logged in — no consent banner needed for this, and it isn’t set for ordinary visitors.

Analytics

If you accept analytics, we load Plausible Analytics (opens in a new window), a privacy-friendly service that does not use cookies and does not collect personal data — it only tells us aggregate, anonymous figures like how many people visited a page. Nothing loads until you accept, and you can change your mind at any time using “Manage cookies” in the footer. See Plausible’s own data policy (opens in a new window) for how they handle the aggregate data itself.

Other services we use

  • OpenStreetMap / CARTO — the location maps around the site (Contact page, footer, mobile menu, and the dedicated Find us page) use OpenStreetMap data via CARTO, not Google Maps. Neither sets a cookie, but viewing a page with a map does request map images from their servers, which may log your IP address the way any website request does. The “Open in Google Maps” link on the Contact page is a plain link — it only sends you to Google if you click it.
  • Web hosting: the site is run by a commercial hosting provider, purely to keep it online — full technical hosting details are available on request.

How long we keep it

We’re still finalising exact retention periods for contact enquiries and analytics data, and will update this policy once they’re set. Newsletter sign-ups are kept until you unsubscribe. In the meantime, we review what we hold periodically and delete what we no longer need.

Your rights

Under UK GDPR, you can ask us what personal data we hold about you, ask us to correct it, ask us to delete it, or object to how we use it. Email secretary@welbeckarchers.club and we’ll help. You can also complain to the Information Commissioner’s Office (ICO) at ico.org.uk (opens in a new window) or 0303 123 1113.

Children’s privacy

We welcome archers from age 10, so some members are children. We don’t knowingly collect data from under-13s through this website without a parent or guardian’s involvement; we ask a parent or guardian to make contact on a child’s behalf. Safeguarding at the club is handled under the AGB Safeguarding Policy, not by this website.

Changes to this policy

We may update this policy from time to time; the “last updated” date above shows the latest change.